Part-Time Office Administrator
Job Description
Are you a highly organized, detail-driven multi-tasker who enjoys keeping things running smoothly behind the scenes? Talis Group’s client is a well-established distributor in the East End of Louisville. They are seeking a Part-Time Office Administrator to support the day-to-day operations & bring positive energy to the workplace. This is a pivotal, hands-on role that offers a variety of responsibilities-from scheduling & bookkeeping to keeping the office culture fun & engaging. This is a part-time role, consisting of 20-30 hours per week, working Monday-Friday with flexible scheduling. The pay is $22-$23/hour.
This is a great opportunity for someone looking to work part-time in a rewarding, friendly office environment where your contributions will make a difference!
Highlighted Duties:
Policy & Procedure Management
- Maintain clear, organized office policies & searchable tutorials.
- Identify when new manuals are needed & assist with keeping existing materials updated.
Executive Assistance
- Support the President by managing calendar, inbox, & communications.
- Help delegate & track tasks to improve overall efficiency.
- Track birthdays, anniversaries, team milestones, and organize events & celebrations.
- Maintain the company photo album & contribute creative ideas for team bonding.
- Manage time-off requests & maintain the office calendar.
- Serve as a backup for answering phones, taking orders, & assisting with order processing.
- Coordinate with vendors, maintain a tidy office environment, assist with onboarding, & generate reports as needed.
- Track & manage office & warehouse supplies.
Bookkeeping & Financial Administration
- Enter vendor invoices & assist with monthly account reconciliations.
- Investigate & resolve billing discrepancies & track vendor credits.
- Prepare monthly vendor tracing reports.
- Monitor open orders & support order flow.
Highlighted Requirements:
- High School Diploma/GED required.
- Proficient in Microsoft Word, Excel, and Outlook.
- Prior experience using ERP software a plus.
- 3+ years of administrative office experience required.
- Prior experience with inventory tracking & basic bookkeeping skills.
- Excellent organizational and time-management skills with attention to details.
- Strong verbal and written communication skills.
- Ability to juggle multiple tasks in a fast-paced environment.
- Positive, upbeat attitude with a team-player mindset.
Additional Information
This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties or requirements for this position.
Talis Group is an equal opportunity employer. All registrants are considered based upon their skills, performance, potential, and other qualifications, without regard to race, color, religion, sex, national origin, age, disability, pregnancy, genetic information, or any other characteristic protected by applicable law.
Meet Your Recruiter
Melynie Pope-Schroerlucke
Recruiter
Hiring Administrative & Clerical, Accounting Clerical up to the level of Staff Accountant and Human Resources. Melynie is a bulldog who will work hard to understand the skills and experience you bring to the table. A great match between talented employees and great companies is her goal....and her excellent reviews showcase her success.